Appointment app for coaches and consultants, with WhatsApp reminders
Timing is an appointment app for coaches and independent consultants. Clients book an intro call or a session on their own from your booking page, without downloading an app. For a remote session you paste a Zoom or Meet link into the appointment, and the client opens it from a Join Meeting button in Timing. An automatic WhatsApp reminder goes out before every session from the Basic plan (₪79 a month on the website), and from the Professional plan (₪129) you can send an intake questionnaire and sell session packages, which are opening to businesses gradually. There is a Free plan with up to 15 appointments a month.
Challenges Facing Coaches and Consultants
An intro call gets booked after a long message thread, and sometimes the client disappears halfway
Zoom sessions and in-person sessions in the same week, with the links scattered across messages and emails
A client who forgot a session booked two weeks ago leaves an empty hour in the calendar
A package of sessions sold in advance, and nobody is sure how many sessions are left
An intake questionnaire sent as a file, with the answers kept far from the client's details
Session notes and tasks for next time scattered across notebooks, sticky notes and emails
How It Works, Step by Step
Set up your session types
Set up each kind of session with a duration and a price: a short intro call, a one-hour coaching session, a remote session as a separate service and a long consulting session. A free intro call is priced at 0, and clients see only the times where the session they picked fits in your calendar.
Set your hours, blocks and rest
On every plan you set working hours, block time for other commitments, days off or a break that repeats every day, and add a rest after each session, from 5 minutes to 2 hours, to write your notes. From the Professional plan you also choose Google calendars whose events block time in Timing.
Share your link
Your booking page link goes on your LinkedIn profile, in your Instagram bio, in your email signature and in your WhatsApp status. Clients book from it themselves, from any phone, without downloading an app.
The session lands in your calendar and on the card
A new session is confirmed at once or waits for your approval, by one setting for the whole business. For a remote session you paste the link into the appointment, and the client opens it from a Join Meeting button in Timing. Every client is kept on a card with their session history and your notes.
A reminder, a standing session and a package
From the Basic plan, the client gets an automatic WhatsApp reminder before every session, at the time you chose. A client who meets you every week or every month gets a recurring session on every plan, and from the Professional plan you sell them a package of sessions, which is opening to businesses gradually.
A Sample Service Menu
The services and lengths here are an example. In Timing each business sets up its own services, each with its own duration and price, and the free times on the booking page are worked out from the duration.
| Service | Typical length | How to set it up in Timing |
|---|---|---|
| Intro call | 30 min | A short call before a process starts. If it is free, set its price to 0, and from the Professional plan attach your intake questionnaire to it. |
| One-to-one coaching session | 1 h | The core service, in person. The rest you set after each session gives you a few minutes to write notes before the next client. |
| Coaching session on Zoom | 1 h | A service of its own, separate from the in-person session even with the same length and price, so you know in advance which sessions are remote. Once it is booked, you paste the meeting link into it. |
| Business consulting session | 1 h 30 min | A long meeting with its own price. If the price depends on the scope, the booking page can show a price range or hide the price. |
| Short check-in call | 30 min | A call between sessions about the tasks from the last one. As a separate service with a short length, it fits even on a busy day. |
| Group workshop | 2 h | From the Premium plan, set up a group service with a participant limit, and each participant books their own place from your booking page. |
How Timing Helps Coaches and Consultants
A booking page for sessions
Send clients one link, on LinkedIn, in your Instagram bio or in your email signature, and they pick a session type and a free time without waiting for a reply. On every plan you set a minimum notice for booking, and choose whether a new session is confirmed at once or waits for your approval, by one setting for the whole business.
Zoom sessions and in-person sessions
A remote session and an in-person session are set up as two services, each with its own duration and price. For a remote session, paste a Zoom, Meet or Teams link into the appointment, and the client sees a Join Meeting button on their appointments page in Timing. It is included on every plan.
WhatsApp reminders and attendance confirmations
From the Basic plan, every client gets an automatic WhatsApp reminder before the session, at the time you chose. From the Professional plan the client can also confirm attendance from the reminder, or cancel from it when it goes out before your cancellation deadline.
An intake questionnaire before the first session
From the Professional plan you build a form once, with questions such as yes or no, free text and a signature, and set it to go automatically to whoever books the service you chose, such as an intro call. The answers are saved on the client card, so you come to the session already knowing what the client wants to achieve.
Session packages
From the Professional plan, sell a client a package of several sessions from the client card, and the balance shows on the card. A session comes off when you mark it on the appointment, or automatically when you mark the appointment completed, if you turned on 'Punch the card automatically'. The feature is opening to businesses gradually and is not yet available to every business.
Client card and session notes
On every plan, the client card keeps every past session and your notes, such as what was agreed and the task for next time. The client never sees the notes.
Practical Tips for Coaches and Consultants
A message after the session
From the Professional plan, the client gets an automatic WhatsApp message about two hours after the session ends, in text you write yourself, for example a thank-you and a request to send you the task they chose before the next session.
Minimum notice and a cancellation deadline
On every plan you set a minimum notice for booking, from 'right away' to 24 hours, so nobody books a session for half an hour from now. The cancellation deadline (24 hours before the session by default) decides how late a signed-in client can cancel on their own, and after it they contact you.
Your Google Calendar
On every plan, sessions from Timing appear in your Google Calendar. From the Professional plan you also choose Google calendars whose events block time in Timing, so clients see only times that are truly free.
What does Timing cost a coach or consultant?
| Plan | Price a month | What you get |
|---|---|---|
| Free | ₪0 | Up to 15 appointments a month and one person. A booking page, a Zoom link on the session with a Join Meeting button and client cards with notes, with no WhatsApp or SMS reminders. |
| Basic | ₪79 | Unlimited appointments and an automatic WhatsApp reminder before every session. 300 marketing SMS a month, once Timing approves the business to send SMS. One person. |
| Professional | ₪129 | Everything in Basic, plus intake questionnaires and forms, session packages (opening to businesses gradually), attendance confirmations from the reminder, a message after the session, Google Calendar events that block time, an accountant report as a PDF and up to 2 people, the owner included. |
| Premium | ₪199 | Everything in Professional, plus group workshops with a participant limit, progress tracking for each client in measures you define, invoices, a second reminder and up to 5 people. |
A one-time 14-day Premium trial, no credit card, starting when you create your first business. After it you move to the Free plan automatically, with no charge.
Compare all plansFrequently Asked Questions
Is there a scheduling app for a coach who works alone?
Is there a scheduling app for a coach who works alone?
Yes. Timing needs no staff set up: clients book from your booking page, and the calendar and client cards run from your phone or computer, with WhatsApp reminders from the Basic plan. If another consultant joins you, you add them to the same account: up to 2 people, you included, on the Professional plan, and up to 5 on Premium.
How do I run Zoom sessions alongside in-person sessions?
How do I run Zoom sessions alongside in-person sessions?
Set up two services, for example 'remote session' and 'in-person session', each with its own duration and price. For a remote session, paste a Zoom, Meet or Teams link into the appointment, and the client sees a Join Meeting button on their appointments page in Timing. The link is not sent by WhatsApp, SMS or email, and the feature is included even on the Free plan.
Can I send a client a questionnaire before the intro call?
Can I send a client a questionnaire before the intro call?
Yes. From the Professional plan you build a form with questions such as yes or no, free text and a signature, attach it to a service, for example the intro call, and it goes automatically to whoever books that service. The answers are saved on the client card.
Can I sell a package of 10 sessions?
Can I sell a package of 10 sessions?
Yes, from the Professional plan: you sell the client a package from their client card, and the balance shows there. A session comes off when you mark it on the appointment, or automatically when you mark the appointment completed, if you turned on 'Punch the card automatically'. The purchase itself is made with you and not online. The feature is opening to businesses gradually and is not yet available to every business.
Does the app send the client a WhatsApp reminder before a session?
Does the app send the client a WhatsApp reminder before a session?
Yes: an automatic WhatsApp reminder before every session, from the Basic plan (₪79 a month on the website), at the time you choose, from 15 minutes to 72 hours before. The Free plan has no WhatsApp or SMS reminders. From the Professional plan the client can also confirm attendance from the reminder, or cancel from it when it goes out before your cancellation deadline.
How do I get paid for a session?
How do I get paid for a session?
Collecting payment through Timing is not available yet, so you get paid the way you do today. From the Premium plan there are invoices.
Can a client have the same session every week?
Can a client have the same session every week?
Yes, on every plan: a recurring session repeats every day, every week on the days you choose, or every month, with an end date, a number of occurrences or no end. To skip one session you cancel only that one, and the rest stay in the calendar.
How much does an appointment app for a coach cost?
How much does an appointment app for a coach cost?
Timing has a Free plan, up to 15 appointments a month with no credit card. On a website subscription the paid plans are Basic at ₪79 a month, which adds WhatsApp reminders and unlimited appointments, Professional at ₪129 and Premium at ₪199. Your first business also gets a one-time 14-day Premium trial with no credit card, then moves to the Free plan automatically with no charge.
More on Timing
Guides and further reading
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