Business Scheduling

Personal trainer booking app in Israel, with WhatsApp reminders

Timing is a booking app for personal trainers and fitness coaches in Israel. It lets clients book workouts 24/7 through a unique link, sends automatic WhatsApp reminders before every session (from Basic, ₪79 a month on the website), and even manages group classes with participant limits (Premium). That leaves you free for the real work - the training sessions.

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A personal trainer spotting a dumbbell press on a bench in a small gym, with a phone running a stopwatch on the bench

Challenges Facing Personal Trainers

Coordinating training times via manual WhatsApp messages wastes valuable hours

Clients who cancel last minute and no clear cancellation policy

Hard to track who you're meeting with, when, and follow up on payments

Group training sessions - difficult to manage participant lists and capacity

No tracking of client progress and performance data

Can't easily see business performance: how many clients, how much revenue

How It Works, Step by Step

Set up your session types
Set up each kind of session as a service with a length and a price: a personal session, a short session, a session for two, an intro meeting. Timing shows clients only the times where the session they picked fits in your calendar.
Set your hours, blocks and rest
On every plan you set working hours, block the middle of the day with a block that repeats every day or whole days off, and add a rest after each session, from 5 minutes to 2 hours, to move between clients or between places.
Share your link
Your booking page link goes in your Instagram bio, your WhatsApp status and your Google business profile. Clients book from it themselves, from any phone and without downloading an app.
Sessions land in your calendar and on the client card
A new booking is confirmed at once or waits for your approval, by one setting for the whole business. From the Professional plan you attach a health declaration form to the intro meeting service, and the answers are saved on the client card.
Reminders, and a standing slot for regulars
From the Basic plan every client gets an automatic WhatsApp reminder before the session, at the time you chose. A client who trains twice a week gets a recurring appointment on their days, on every plan.

A Sample Service Menu

The services and lengths here are an example. In Timing each business sets up its own services, each with its own duration and price, and the free times on the booking page are worked out from the duration.

Service	Typical length	How to set it up in Timing
Personal training session	1 h	The main service. A regular client gets a recurring appointment every week on the days you choose, on every plan.
Short personal session	30 min	A separate service with its own length and price, which fits between longer sessions.
Session for two	1 h	Two clients in the same session: set it up as a service of its own, with its own price.
Intro meeting and training plan	45 min	From the Professional plan you attach a health declaration form to this service, and the answers are saved on the client card.
Online session	45 min	On every plan you paste a Zoom, Meet or Teams link into the appointment, and the client sees a Join Meeting button on their appointments page in Timing.
Group session in the park	1 h	On the Premium plan you set up a group session with a participant limit, and clients sign up for it from your booking page.

How Timing Helps Personal Trainers

Online Training Booking

One link in your Instagram bio or sent on WhatsApp. Clients choose a free training time on their own, without contacting you, and a new booking is confirmed at once or waits for your approval, by one setting for the whole business.

A regular session every week

On every plan you give a client a recurring appointment: every week on the days you choose, for example Sunday and Wednesday at 7:00, or every month. You set up the series once, with no need to arrange it again each week.

WhatsApp Reminders

An automatic reminder before each session, at the time you choose (from the Basic plan). With attendance confirmations (from the Professional plan), clients in one-on-one sessions also confirm in one tap - no calls needed.

Group Training Classes

On the Premium plan you set up group sessions with participant limits, and clients sign up for them from your booking page until the spots run out.

Training punch card

From the Professional plan you sell a punch card of 10 sessions, and Timing counts the sessions for you (punch cards are opening to businesses gradually). A session comes off when you mark it on the appointment, or automatically when you mark the appointment completed, if you turned on 'Punch the card automatically', and the client sees how many are left.

Client card and progress tracking

A card for each client with their training history and your notes, on every plan. On the Premium plan you log measurements you define, such as weight or run time, at each session and track progress.

Practical Tips for Personal Trainers

A cancellation deadline that fits training
On every plan, signed-in clients cancel on their own until the cancellation deadline you set (24 hours before the session by default), and after it they contact you. With attendance confirmations (from the Professional plan), a client can also cancel from the reminder, if it goes out before that deadline.
Online sessions without hunting for links
On every plan you paste a Zoom, Meet or Teams link into the appointment, and the client opens it from a Join Meeting button on their appointments page in Timing. The link is not sent by WhatsApp, SMS or email.
Keep gym shifts off your booking page
If you also work shifts at a gym, block those hours in your calendar, on every plan. From the Professional plan, if the shifts are already in Google Calendar, events in the calendars you choose block time in Timing.

What does Timing cost a personal trainer?

Prices for a subscription on the website, as of 13 October 2026. A subscription bought in the app, through the App Store or Google Play, is charged at the store's price.
Plan	Price a month	What you get
Free	₪0	Up to 15 appointments a month and one person. A booking page, a calendar, recurring sessions and client cards, with no WhatsApp or SMS reminders.
Basic	₪79	Unlimited appointments and an automatic WhatsApp reminder before every session. 300 marketing SMS a month, once Timing approves the business to send SMS. One person.
Professional	₪129	Everything in Basic, plus a second trainer on the team (up to 2 people on Professional, the owner included), training punch cards (opening to businesses gradually), a health declaration before the first session, attendance confirmations and a waiting list.
Premium	₪199	Everything in Professional, plus up to 5 people on Premium, group sessions with participant limits, progress tracking for each client, invoices and a second reminder before the session.

A one-time 14-day Premium trial, no credit card, starting when you create your first business. After it you move to the Free plan automatically, with no charge.

Compare all plans

Frequently Asked Questions

Can a personal trainer manage both one-on-one and group sessions?

Yes - Timing supports one-on-one sessions on every plan, and group classes with participant limits on the Premium plan. Each service type is set up and managed separately.

How do you prevent last-minute cancellations?

From the Basic plan the system sends an automatic WhatsApp reminder before every session, at the time you choose (15 minutes to 72 hours before). You can also set a cancellation deadline (on every plan; 24 hours before the session by default), after which a client cannot cancel on their own.

Can clients book, change and cancel sessions themselves?

Yes. They book through your link at any hour, with no phone call, and you decide whether a new booking is confirmed at once or waits for your approval, by one setting for the whole business. Signed-in clients change or cancel from their appointments page in Timing, until the cancellation deadline you set.

Does it sync with Google Calendar?

Yes. Once you connect your Google Calendar, on every plan your appointments go into it automatically, and from the Professional plan your own Google Calendar events can also block time in Timing, so clients cannot book over them.

How much does scheduling software for personal trainers cost?

There's a free plan, and paid plans start at ₪79 a month on the website. Your first business also gets a one-time 14-day Premium trial with no credit card, then moves to the Free plan automatically with no charge.

Can a client have a standing session twice a week?

Yes, on every plan: a recurring appointment repeats every day, every week on the days you choose, for example Sunday and Wednesday, or every month.

Can I sell a training punch card?

Yes, from the Professional plan: you set up a punch card of several sessions, Timing counts the sessions, and each client's card shows how many are left, a balance the client also sees in their own account. The feature is opening to businesses gradually and is not yet available to every business.

Can I run online sessions on Zoom?

Yes, on every plan. Paste a Zoom, Meet or Teams link into the appointment, and the client sees a Join Meeting button on their appointments page in Timing. The link is not sent by WhatsApp, SMS or email.

Guides and further reading

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Free plan, no credit card, plus a one-time 14-day Premium trial for your first business.

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